Best expense apps for freelancers in Spain (2026)

If you're a freelancer in Spain, you need something better than a photo folder for your invoices. But you don't need a full accounting suite. Here are your options.

What you need vs what they sell you

Most invoicing apps are designed for companies with employees, clients, and active billing. As a freelancer, you need something simpler:

• Store your expense receipts
• Have something read the data for you
• Send everything to your accountant each quarter

You don't need to issue invoices (your accountant does that), manage bookkeeping (your accountant does that), or calculate taxes (your accountant does that).

The options

SinTrámite

• Price: Free
• For whom: Autónomos and small SLs who want to capture expenses and send them to their accountant
• Best part: Snap the receipt → automatic reading → export to accountant in one tap. No account, no cloud, everything on your phone
• Limitation: Doesn't issue invoices or do bookkeeping (it's not trying to)

Declarando

• Price: From €14.95/month
• For whom: Autónomos who want to replace their accountant
• Best part: Full tax automation, filing of tax models
• Limitation: Expensive if you already have an accountant. Learning curve

Quipu

• Price: From €11/month
• For whom: Autónomos and SMEs with active invoicing
• Best part: Invoicing + expenses + banking all in one
• Limitation: Too much for someone who just needs to capture receipts

Holded

• Price: From €8.75/month
• For whom: SMEs and startups
• Best part: Complete ERP (invoicing, accounting, CRM, projects)
• Limitation: Overkill for a solo freelancer. Designed for teams

Fintonic / Bankinter

• Price: Free
• For whom: Anyone
• Best part: Automatic categorization of bank transactions
• Limitation: Doesn't capture receipts, doesn't understand VAT, doesn't export for accountants

Which one to choose?

It depends on your problem:

• "I lose receipts and my accountant scolds me" → SinTrámite
• "I want to drop my accountant and do it myself" → Declarando
• "I need to invoice clients and track expenses" → Quipu
• "I have a team and need full accounting" → Holded

If you already have an accountant who does their job well, all you need is a quick way to capture each expense and send it organized. That's what SinTrámite is for.